Important: I undersigned have read, understood, and agree to abide by all Terms and Conditions and any further rules and regulations issued prior to or at the show as per the Annexure I Terms and Conditions, including the Force Majeure condition.
Neither party will be liable for any failure or delay in performing an obligation under this agreement that is due to any of the following causes, to the extent beyond its reasonable control: acts of God, accident, riots, war, terrorist acts, epidemic, pandemic, quarantine, civil commotion, breakdown of communication facilities, breakdown of web host, breakdown of internet service provider, natural catastrophes, governmental acts or omissions, changes in laws or regulations, national strikes, fire, explosion, or generalized lack of availability of raw materials or energy.
In these terms and conditions the following definitions shall apply :
Every participant shall ensure that his booth is open to view and staffed by competent representatives during Exhibition hours. The PMFAI reserves the right to stop any activity on the part of any participant that may cause annoyance to other participants. Business must be conducted only from the participant's own exhibiting area and under no circumstances may this be carried out from an aisle or elsewhere within the Exhibition. Every participant, and all persons for whom he may be responsible, must conduct themselves in an appropriate manner.
Sponsor hereby grants to PMFAI a non-exclusive license to use the sponsor logo solely in connection with the sponsorship and the event. Sponsor will provide all artwork and other reasonably necessary information, as requested by PMFAI. During the term of this agreement, sponsor will have the right to indicate to the public that it is a sponsor of the event, though this does not grant any right, title or interest in or to the event or any other PMFAI products or services or intellectual property. Sponsor acknowledges that PMFAI shall not be obliged to make any changes to materials that include the sponsor logo produce by organizer/marketing partner in connection with the Event (including, but not limited to, reprinting promotional literature or publicity material) till you don’t inform organizer / marketing partner in writing about the change of sponsors logo and send the same to us. You will not hold organizer/ marketing partner liable for any damages, if the same is not informed PMFAI timely. The sponsor acknowledges and agrees that he shall be solely responsible for all costs that he will incur relating to attendance at the Event (including without, limitation any travel costs, the cost of any temporary staff and any costs relating to the stand that the sponsor erect at the Event and all costs incurred by sponsor in exercising the Sponsor Benefits). You shall promptly comply with all reasonable instructions and directions issued by or on behalf of organizer/ marketing partner in connection with the Event and its promotion(including, without limitation, any instructions, or directions given in relation to the use of the venue at which the Event is being held). Organizer shall not be responsible for any failure or delay in providing any of the Sponsors Benefit where such failure occurs directly or indirectly as a result of sponsor failure or delay in complying with any of organizer/ marketing partner reasonable instructions or directions. Sponsor shall not do, or omit to do,(and sponsor shall procure that none of sponsor’s employees, agents or contractors shall do, or omit to do) anything which may : (i) bring the Event or the other party in to disrepute; (ii) disparage the Event or us; (iii) damage organizer/marketing partner good will associated with Event; or (iv) be otherwise prejudicial to the image and / or reputation of the Event or organizer. Organizer shall provide the Sponsor Benefits and organize the event using reasonable skill and care and will consult with the Sponsors Representative (as set out in the Sponsorship Contract) on aspects of the Event where organizer deem it appropriate to do so. The sponsor benefits are personal to sponsors company and PMFAI is not obliged to provide the Sponsor Benefits (or any part of them) to any other entity or person.
Upon registration, each participant will receive a badge bearing his or her name, company name on registration day. pre registration is mandatory no on spot registration. Badges must be worn in exhibition are within the hotel as identification, and as entrance passes to conference activities. For security reasons, Organizer cannot allow persons without badges to take part in any conference function and exhibition area. The PMFAI reserves the right to cancel registration on the part of any participant that may cause annoyance to other participants. Registration information will be sent to registered delegates by email at least seven days prior to the event. Any delegate not receiving the registration information should contact adeshpande@pmfaiindia.org / admin@mayvi.com all booking made prior to the conference must be paid in full to guarantee registration. Once payment has been received, an email confirmation and a receipted invoice will be sent if payment is not made at the time of booking, registration will be provisional. Bookings received less than two weeks before the conference date can only be paid by cash/cheque/credit card. In order to qualify for any ‘early bird’ rates, booking and payment must be received before the deadline date listed in the conference promotional
Views expressed by speakers are their own. PMFAI cannot accept liability for advice given, or views expressed, by any speaker at the conference or in any material provided to delegates.
Every Table Top holder shall ensure that his Table Top space is open to view and staffed by competent representatives during Exhibition hours. The PMFAI reserves the right to stop any activity on the part of any participant that may cause annoyance to other participants. Business must be conducted only from the Table Top holder's own space and under no circumstances may this be carried out from an aisle or elsewhere within the Exhibition. Every participant, and all persons for whom he may be responsible, must conduct themselves in an appropriate manner.
All local, state and country laws shall be observed during the Exhibition & conference in the Exhibition Venue. The participant shall observe all safety regulations of the Landlord, directives by security personnel and the PMFAI. The participant shall be liable for all damage to persons or property, or economic losses which have been caused Booth equipment, exhibits and any employees acting on its behalf. The PMFAI and its affiliates and their respective directors, officers, agents, marketing partner and employees will not be liable for the loss or damage of any participant’s property. The participant assumes responsibility and agrees to indemnify and defend PMFAI and its affiliates and their directors, officers, agents, marketing partner and employees from any claims or expenses arising out of the use of the Exhibition Venue. The PMFAIs and its affiliates and their respective directors, officers, agents, marketing partner and employees shall not be liable for, and are hereby released from, any claims, liabilities, losses, damages, costs or expenses relating to or arising out of any injury to any personnel of the Participant or to any other person or any loss damage to any property of the participant or any other property where such injury, loss or damage is incidental to, arises out of, or is in any way connected with the Participant’s participation in ICSCE INDIA 2023, and the participant shall be responsible for any such injury, loss or damage, or any expenses relating there to, and the Participant hereby agrees to protect, indemnify, and hold harmless the PMFAIs and its affiliates and their respective directors, officers, agents, marketing partner and employees against all such claims, liabilities, losses, damages, costs and expenses, including reasonable attorney’s fees & cost of litigation.
The participant hereby agrees not to contract for, nor to use, any service in connection with its exhibit in the exhibition venue such as shall be made available or approved by the PMFAI’s not less than 30 days before the opening date of the Exhibition. The participant shall supply to the PMFAI name to any persons or organization other than those designated as the participant Appointed contractor, who are proposed for the performance of any service for the participant. The PMFAI will promptly notify the participants of its approval or disapproval of such selections.
The exhibition space to be returned by the participant in the same condition as it was handed over. No nails, screws or other fixtures may be driven in to any part of the Exhibition Venue including the floors. In the case of any damage to the exhibition space or the halls (structure, floor, cables, ducts, etc.) it shall be repaired at the participant’s expense. If the clearance of the booth has not been undertaken in good time, the PMFAI may have it cleared and the goods put in storage at the expense of the participant. The PMFAI shall assume no liability for exhibits left behind.
If any participant fails to observe or perform any of the provisions of the contract, the PMFAI shall have the right to terminate the contract forthwith by notice in writing to such participant. All monies paid by the participant shall be forfeited to and retained by the PMFAI and the participant shall indemnify PMFAI and its affiliates and their respective directors, officers, agents, marketing partner, and employees in respect of all costs, losses, damages or expenses (including any consequential loss or damage or any reasonable attorney’s fees) incurred.
The PMFAI shall have the right at all times to abandon, cancel or suspend the Exhibition & conference in whole or in part in the event that there is likely to be insufficient Participants participation in and support for the Event. In such circumstances, the decision of the PMFAI shall be final. In the event that PMFAI cancels the event, participants shall receive a full refund less any banking charges that may have been incurred on participants behalf. Alternatively, the sum can be credited towards another PMFAI conference for up to 1 year from the date of the original event. PMFAI is not responsible for any loss or damage as a result of a substitution, alteration or cancellation/postponement of the event.
PMFAI assumes no liability whatsoever if this event is cancelled, rescheduled or postponed due to a fortuitous event that in the opinion of the organizers renders this event impracticable or impossible. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, labour strike, disease outbreak (human or livestock), extreme weather or other emergency.
PMFAI may cancel or reschedule the event in its sole discretion. In event that the event is cancelled and not rescheduled and such cancellation is due to events that are not outside of PMFAI reasonable control, then PMFAI shall refund the fees to sponsor, less a reasonable amount if any to account for any marketing efforts already made prior to such cancellation.
The exhibition space to be returned by the participant in the same condition as it was handed over. No nails, screws or other fixtures may be driven in to any part of the Exhibition Venue including the floors. In the case of any damage to the exhibition space or the halls (structure, floor, cables, ducts, etc.) it shall be repaired at the participant’s expense. If the clearance of the booth has not been undertaken in good time, the PMFAI may have it cleared and the goods put in storage at the expense of the participant. The PMFAI shall assume no liability for exhibits left behind.
If any participant fails to observe or perform any of the provisions of the contract, the PMFAI shall have the right to terminate the contract forthwith by notice in writing to such participant. All monies paid by the participant shall be forfeited to and retained by the PMFAI and the participant shall indemnify PMFAI and its affiliates and their respective directors, officers, agents, marketing partner, and employees in respect of all costs, losses, damages or expenses (including any consequential loss or damage or any reasonable attorney’s fees) incurred.
The PMFAI shall have the right at all times to abandon, cancel or suspend the Exhibition & conference in whole or in part in the event that there is likely to be insufficient Participants participation in and support for the Event. In such circumstances, the decision of the PMFAI shall be final. In the event that PMFAI cancels the event, participants shall receive a full refund less any banking charges that may have been incurred on participants behalf. Alternatively, the sum can be credited towards another PMFAI conference for up to 1 year from the date of the original event. PMFAI is not responsible for any loss or damage as a result of a substitution, alteration or cancellation/postponement of the event.
PMFAI assumes no liability whatsoever if this event is cancelled, rescheduled or postponed due to a fortuitous event that in the opinion of the organizers renders this event impracticable or impossible. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, labour strike, disease outbreak (human or livestock), extreme weather or other emergency.
PMFAI may cancel or reschedule the event in its sole discretion. In event that the event is cancelled and not rescheduled and such cancellation is due to events that are not outside of PMFAI reasonable control, then PMFAI shall refund the fees to sponsor, less a reasonable amount if any to account for any marketing efforts already made prior to such cancellation.
The PMFAI will use all reasonable endeavors to ensure the supply of the services of the landlords and of those mentioned in the Event Manual, but they shall not incur any liability to the participant for any loss or damage if such services shall wholly or partially fail or cease to be available nor shall the participant be entitled to any allowance in respect of monies paid or due.
Through the floor plans sent out periodically, all exhibitors and/or participants should frequently review their space location and changes to neighboring booths/areas for updates. The PMFAI is anticipating alterations to the initial printed plan and cannot be held responsible for changes which may alter a participating exhibitor’s selection of space. If a specific exhibitor is impacted by an adjacent major layout configuration, the PMFAI will notify them directly.
The exhibitor and/or participant agrees not to assign, sublet or apportion space or any part thereof contracted for, nor to exhibit, advertise or offer for sale merchandise or services other than those manufactured or sold by the participant company in the regular course of business. As an example, when articles are required for the proper demonstration or operation of exhibit displays, identification of such articles shall be limited to the regular nameplate, imprint, or other identification, which in standard practice appears normally on the article. Participants may not permit non-exhibiting company representatives to work in their booths except their own dealers and representatives.
In the event that participation is cancelled or part of the Exhibition Space contracted, the person/company must do so in writing and will be obliged for the Cancellation fees as follows:
(Cancellation must be in writing with the date of receipt decisive for deadline purposes) This contract will not be binding unless and until it is accepted and approved by PMFAI by countersignature below of a duly authorized representative, and a Booth Confirmation Notice has been issued.
The Exhibitor agrees to be bound by all applicable rules, including those in this contract for Exhibition Space, the Terms and Conditions, the Display Construction Guidelines, the Exhibitor manual, and in any correspondence outlining revised (Booth) location, or other notices, etc., all of which are incorporated herein and made part of this contract.
In the event of any conflict between this contract for exhibition space and/or the Terms and Conditions and any other applicable rules, the terms of this Contract for Exhibition Space take precedence. In witness whereof, applicant has caused this contract to be signed by an officer of the company or person duly authorized.
I understand that by providing the email address above, on behalf of the company/organization specified above, I am authorized to and hereby consent for the company/organization to receive ICSCE related emails from PMFAI, and the officially designated contractors, venues, or other companies that Show Management have officially appointed to provide services for ICSCE.
In the event that participation is cancelled or part of the Exhibition Space contracted, the person/company must do so in writing and will be obliged for the Cancellation fees as follows:
If a sponsor cancels their sponsorship package at any time for any reason, the sponsor will be responsible for the entire sponsorship package fee. However, should the sponsor secure a replacement company for that sponsorship package, PMFAI will issue an 85% refund to the original payment after the replacement company has registered and paid the full sponsorship package. PMFAI is not obligated in any way to provide assistance with securing replacements for sponsors wishing to cancel their sponsorship package. All refunds will be sent within 45 days after the event has concluded.
Delegates may nominate an alternative person from their organization to attend up to 7 days prior to the start of the event, at no extra charge. Should substitution not be possible, cancellation charges apply as follows:
All substitutions and cancellations must be received in writing. No show of the candidate at the event leads to 100% cancellation fees.
This contract shall be construed pursuant to the laws of the Mumbai city in Maharashtra, India, without regard to the conflicts of law provision thereof. Any action hereunder shall be brought in the courts in the Mumbai City and the participant hereby submits to the jurisdiction of such courts for adjudication thereof.
Payment for all participants is due within 10 business days of registration. If such payments are not received within 10 business days, the participant's registration is subject to automatic cancellation. Please note, if the participant's registration is cancelled due to non-payment, they may be prohibited from booking Exhibitors/Sponsorships in the future, at PMFAI’s sole discretion.
Booth/Table/Sponsorship packages booked within the early bird rate period must be paid in full before the early bird rate period ends. If payment is received after the early bird rate period ends, the then-current rate will be charged.